Employment and Internship Opportunities
The Southeast Asia Resource Action Center (SEARAC) seeks a Director of Operations with exceptional administrative, management, and organizational leadership skills. This position will play a central role in ensuring organizational efficacy and supporting strategic growth in fulfillment of SEARAC’s mission. The ideal candidate for this position has significant experience in non-profit management, communications, and problem solving, the ability to work in a collaborative environment, and the judgment to make sound decisions.
The Director of Operations is responsible managing the day-to-day operations in areas of administration, finance, program leadership, and organizational development, working closely with the Executive Director and program staff. This is a great opportunity for someone with exceptional leadership and administration skills to strengthen and grow a well-respected national organization. The Director of Operations reports to the Executive Director and supervises one junior administrative staff.
Administration and Human Resources (50%)
- Administer human resource procedures for all personnel, including developing and implementing up-to-date personnel policies
- Oversee benefits and compensation program; perform benefits administration, including claims resolution, change reporting, approving invoices for payment, and communicating benefits information to employees
- Conduct recruitment effort for all exempt and nonexempt personnel, students, and temporary employees; write and place job announcements, review applications, coordinate and participate in interviews, and conduct new-employee orientations
- Handle employee relations and exit interviews
- Maintain human resource information system records and compile reports from the database
- Maintain compliance with federal, state, and local employment and benefits laws and regulations
- Oversee technology infrastructure and provide on-going assessment of information technology systems that support the growth of programs and the organization overall
- Oversee facilities management
- Identify best practices and implement internal system improvements
Planning, Monitoring, and Evaluation (20%)
- Assist the Executive Director in developing an organizational logic model
- Monitor implementation of strategic plan
- Provide leadership on short-term planning and reporting, including oversight of annual operational plan and strategic program evaluation
Operations and Fiscal Oversight (15%)
- Oversee administration and compliance of grant contracts and formal agreements with partner organizations
- Ensure SEARAC operates in accordance with IRS 501(c)3 regulations
- Maintain and improve policies and procedures to support sound fiscal management, and provide regular fiscal reports to the Executive Director, Finance Committee, and program leads
- Coordinate and oversee SEARAC’s contracted accounting firm and communicate with independent auditors
- Work in partnership with SEARAC’s contracted accounting firm to complete annual independent audits, and serve as the main SEARAC point of contact during the audit process, including updating tax information for annual tax filing
Additional Responsibilities (15%)
- Supervise office manager duties including billings, record keeping, filing, vendor relationships, and general office support and maintenance
- Supervise, mentor, and support staff professional development
- Serve as an internal leader, modeling organizational culture and professionalism
- Represent SEARAC at events and with external partners as necessary
- Other duties as directed by the Executive Director
We are seeking a candidate that has proven experience in the operations of a diverse, multi-program organization and a demonstrated ability to both lead and build the capabilities of a driven, talented, diverse team.
- 5+ years experience in non-profit management
- 5+ years experience in leadership role
- Budgeting, financial management, and project reporting
- Program planning, management, and implementation
- Strategic planning and/or organizational development
- Superior verbal and written communication abilities
- Experience supervising staff
- Effective decision making skills
- Fluent in MS Office software
OTHER EXPERIENCE/SKILLS DESIRED
- Knowledge/experience working with Southeast Asian American communities
- Familiarity with design software – Abobe Photoshop, InDesign, Illustrator
Bachelor’s degree required. Master’s degree in administration, management, accounting, or similar preferred. Experience may be considered as substitute for education requirement.
Priority Deadline: 11/30/16
Those interested in this position may apply by submitting a letter of interest and current resume. Submit electronic application in PDF or MS Word format. Please include “Director of Operations” in the subject line of emails.
Please address all application materials to:
Southeast Asia Resource Action Center (SEARAC)
ATTN: Quyen Dinh, Executive Director
SEARAC accepts internship applications on a rolling basis for our DC and California offices. Apply to the SEARAC internship program online here. For more information about SEARAC's internship program, please contact Mari Quenemoen at email@example.com.
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